Security: The Benefits of a Managed Print Solution

Enhance information security with a Managed Print Solution

With the introduction of the General Data Protection Regulation (GDPR) in May of 2018 there is an increased pressure and need for organisations to be fulfilling strict data compliance.

Often aspects of GDPR and general security are neglected in print systems as there is a lack of information regarding the matter. But have you ever stopped to think if your printer/copier is at risk? The private and confidential information which is printed from your system should be secure against hackers and any unwanted printouts effectively disposed of.

A print audit and assessment will identify any security risks that your network or organisation faces. Opting for a managed print solution could help with these security issues. This could include recommending printer sign-in procedures to minimise documents being stolen from output trays, or it might involve waste disposal and document management facilities. The print security plan could also advise on installing multi-functional print devices with automatic hard drive wiping software, and network-level solutions to reduce the risk of information being retrieved by hackers.

Managed print providers can also help work towards compliance by tailoring document process and workflows and providing bespoke document-related consultancy to meet GDPR requirements. With all Personal Identifiable Information (PII) – information that can be used to uniquely identify, contact, or locate a single person – now having strict legislation around how to be stored, managed and used, organisations need to ensure their document infrastructure is compliant and future-proofed.

Many managed print solutions also offer disposal of unwanted documents and print-outs. Usually these papers are stored in a secure area of the businesses and collected for proper disposal, usually incineration.